WordPress Transactional Email at WPCloud: System-Generated Email Guide – Wpcloud

Understanding WordPress Transactional Email

WordPress transactional emails are automated messages that your WordPress website generates in response to specific actions or events.

WordPress-Generated Emails Include:

Contact form submissions through plugins like Contact Form 7, Gravity Forms, or WPForms

WordPress core password reset notifications

WooCommerce order and shipping notifications

New user registration emails from WordPress

WordPress comment notifications

WordPress system and update alerts

Plugin and theme automated notifications

Not Part of This Service:

Business email hosting (like@yourdomain.com)

Marketing newsletters

Promotional campaigns

Bulk mailouts

CRM email campaigns

Mailing list distributions

Why WPCloud's MailChannels Implementation Matters

Traditional Hosting Problems

Emails sent directly from web server

Shares IP with website

Poor delivery rates

Risk of server blacklisting

Website affected by email issues

Server resource consumption

Email processing slows website

Large email queues impact performance

Backup space filled with email logs

Security vulnerabilities

Shared IP reputation risks

Form spam affects server

Email-based attacks impact website

WPCloud's MailChannels Solution

Separated Infrastructure

Dedicated email delivery network

Protected website IP reputation

No impact on website availability

Professional delivery management

Resource Optimization

Zero website resource usage

No email queues on web server

Better website performance

Separate email processing

Enterprise Security

Professional spam filtering

Automated reputation management

Protected sending infrastructure

Continuous security updates

Usage Limits and Pricing

Standard Package (Included with Hosting)

50 WordPress-generated emails per hour

Suitable for typical WordPress website operations

Designed for standard form submissions and notifications

Included in your regular hosting plan

Common Scenarios Within Standard Limits:

Multiple contact form submissions

WooCommerce purchase notifications

User registration emails

Password reset requests

Comment notifications

Exceeding Limits?

Additional costs apply for increased limits. Contact support with:

Your WordPress website's specific needs

Types of forms or plugins generating emails

Expected hourly email volume

Usage patterns (consistent vs. sporadic)

Our team will provide custom pricing based on:

Required hourly volume

Type of WordPress notifications

Usage patterns

Business requirements

Volume Upgrade Process

Submit support ticket with requirements

Receive custom quote

Review and approve pricing

Implementation of new limits

Monitoring and adjustments as needed

WordPress Marketing Solutions

For marketing and bulk emails, use dedicated services:

Recommended WordPress Integration Options:

Mailchimp (official WordPress plugin available)

Sendinblue (WordPress integration)

Constant Contact (WordPress plugin)

Campaign Monitor (WordPress compatibility)

Why Use Separate Marketing Services:

Designed for bulk sending

Newsletter subscription management

Campaign tracking

Marketing automation

List segmentation

Professional templates

Common WordPress Use Cases

WordPress Forms

Contact Form 7 submissions

Gravity Forms notifications

WPForms alerts

Ninja Forms emails

WooCommerce

Order confirmations

Shipping updates

Account notifications

Password resets

WordPress Membership Sites

Member registrations

Automatic updates

Password management

Access notifications

WordPress System

Admin notifications

Update alerts

Comment notifications

User management emails

Technical Configuration

Using WPCloud DNS (Recommended)

Everything is automatically configured - no action required.

External DNS Configuration

If you use an external DNS provider, add this SPF record:

Type	Host	Value
TXT	@	`v=spf1 include:relay.mailchannels.net ~all`

Authentication

SPF records are automatically managed

DKIM signatures handled by MailChannels

No additional configuration needed

Best Practices for WordPress

1. Form Configuration

Use WordPress form validation

Implement reCAPTCHA

Set appropriate form limits

Test form submissions

2. Plugin Management

WPCloud automatically handles all plugin updates

Monitor your email-generating plugins' settings

Configure notification settings appropriately

Automatic testing is performed after updates by WPCloud

3. Performance Optimization

Monitor form submission rates

Track WordPress notification patterns

Review automated email triggers

Optimize form settings

Support Options

For WordPress transactional email assistance:

Support Portal: support.wpcloud.ca

Email: support@wpcloud.ca

When requesting increased limits:

Specify WordPress plugins generating emails

Provide form submission estimates

Detail automated notification requirements

Explain WordPress functionality needs

Request custom pricing quote

Troubleshooting

Common Issues

Emails not sending

Verify form configuration

Check plugin settings

Confirm hourly limit status

Delayed notifications

Monitor submission volume

Review email triggers

Check for plugin conflicts

Form submission issues

Validate form settings

Verify reCAPTCHA setup

Check for plugin updates

Getting Help

Contact WPCloud support if you experience issues with:

WordPress-generated emails not sending

Form submission notifications

System email delivery

WooCommerce order emails

Volume limit questions

Custom pricing inquiries